Collect everyone's availability with one link

Propose the slots you can offer and let the group mark each one Yes, Maybe or No. You get the availability the meeting needs, without a shared calendar and without anyone signing up.

Start an availability pollFree, and nobody you invite signs up.

How an availability poll works

  1. Offer the slots you want availability on

    Tap the windows worth asking about on the weekly calendar. You are not publishing your calendar, only the specific slots you are willing to offer, which is why an availability poll leaks far less than a shared calendar does.

  2. Send one link to everyone

    The poll produces a single unlisted link. Share it in chat or email. Nobody signs up, so the response rate depends on interest rather than on how many people are willing to create yet another account.

  3. Collect availability per slot

    Each person answers Yes, Maybe or No on every proposed time. Maybe is useful here: it separates the people who can stretch from the people who cannot make it, which is what usually breaks a deadlock.

  4. Read the result and lock the time

    The slot with the most availability is highlighted. Lock it, let Decider create a Jitsi video link if the meeting is remote, and everyone can add the meeting to Google, Outlook, Apple or Yahoo Calendar in one tap.

Four rules that get a poll answered

Ask about fewer slots than you think

Every extra option is work for every person you invited. Three to six candidate slots reliably beats a twenty-slot poll that half the group abandons.

Set a response deadline in the meeting name

An availability poll with no cut-off drifts. Saying "answers by Thursday" in the title turns it into a small, closed task.

Let time zones be handled for you

Never write times as text in a chat message for a distributed group. Every slot in the poll renders in the viewer's own zone, which removes a common cause of missed calls.

Decide with partial data

Waiting for the last two responses costs more than it gains. Once a slot has clear support, lock it and let the invite tell everyone else.

Three ways to collect availability

An availability poll on proposed slots

You offer specific times, and availability comes back as a vote per slot.

  • Each person answers with a few taps
  • A live tally under each slot
  • Per-viewer time zones
  • The leading slot can be locked and turned into invites
  • You pick the candidate slots, so a wide-open week needs more of them

An open availability grid

Everyone paints the hours they are free across a week and you read the overlap.

  • Best when no day is clearly better than another
  • Captures broad availability
  • Slower per person and easy to abandon on a phone
  • The result still needs interpreting and announcing
  • No invite at the end

Calendar sharing

Everyone exposes their calendar and you look for gaps.

  • No polling step at all when everyone is in one organization
  • Useless for external guests, who will not share a calendar
  • Shows far more than the meeting needs to know
  • Free slots are not the same as willing slots

Related reading: group availability calendar, meeting polls and scheduling across time zones.

Turn your slots into an availability poll

Offer the times you can host, share one link, and see exactly who can make each slot before you book anything.

Create an availability pollFree, and nobody you invite signs up.

Availability polls, FAQ

What is an availability poll?

An availability poll asks a group when they can meet. The organizer proposes candidate time slots and shares one link; every person marks each slot Yes, Maybe or No. The result shows which time has the most availability.

How do I create a free availability poll?

Tap the slots you want to ask about on the calendar, name the meeting, and share the link the poll gives you. Decider is free for the organizer, and free for everyone who responds.

Do respondents need an account?

No. They open the link, enter a name, and mark their availability. Only the organizer signs in, so the poll can be managed and the final time locked.

How is an availability poll different from an availability grid?

A poll asks about specific proposed slots, which is faster to answer and produces a decision directly. A grid collects open-ended availability across a whole week, which is more thorough but slower and still needs you to interpret it and announce the time.

Does an availability poll work across time zones?

Yes. Each slot is displayed in the local time zone of whoever is looking at the poll, so nobody converts times by hand.

How many people can respond?

As many as you like. The live tally under each slot keeps the result readable whether four people or fifty answer.

Can I see who has not responded yet?

Yes. Every response is listed by name, so you can remind only the people still missing instead of messaging the whole group again.

Keep exploring

Ask your group when they can meet.

Create a free poll

It is free to use, and the people you invite never create an account.