Match everyone's schedule in one round of votes
Propose the times you could meet, share one link, and let the group answer Yes, Maybe or No. Decider highlights the slot with the strongest support and turns it into a calendar invite.
How to match schedules in four steps
List the times worth matching
Tap the candidate slots on the weekly calendar. Drag to change a block's length, drag an edge to fine-tune the duration, and hold shift to pick several at once. Offer three to six options: enough to find an overlap, few enough that people answer.
Send one link to everyone
The poll produces a single unlisted link that works in Slack, Teams, WhatsApp, SMS or email. Nobody you invite installs an app, connects a calendar, or creates an account to answer.
Watch the schedules match
Every person marks each slot Yes, Maybe or No, and the tally updates live so you can see the group converging. Times are shown in each viewer's own time zone, which is where most cross-country matching goes wrong.
Lock the match
The strongest slot is highlighted. Lock it, let Decider create a Jitsi video link if it is remote, and the whole group can add it to Google, Outlook, Apple or Yahoo Calendar in one tap.
Why a vote beats comparing calendars
- No shared calendar needed, so it works with clients, freelancers, parents and volunteers, not only colleagues on the same system.
- Voting is a few taps per person, which is less work than filling in an open-ended availability grid.
- Live results show who is still missing, so you remind only the people whose answer you still need.
- Automatic time-zone conversion for every viewer, removing a common cause of missed calls.
- The decision ends in a calendar invite rather than another chat message everyone has to scroll back to find.
What people match schedules for
Matching a team's week
When five colleagues have fragmented calendars, one poll with four candidate slots settles it in a single round instead of a thread of maybes.
Matching across companies
Clients and partners cannot see your calendar and should not sign up for a tool to answer you. Send the times and let them tick the ones that work.
Matching large, part-time groups
Boards, committees and volunteer groups rarely answer on the first ask. A live tally makes the follow-up targeted rather than a broadcast.
Matching friends and families
Dinner, a trip, a match: the same mechanic works whenever a group has to converge on a date instead of booking against one person's calendar.
Schedule matching questions
What is a schedule matcher?
A schedule matcher is a tool that compares when a group of people is available and identifies the times that overlap. Decider does it with a vote: you propose candidate times and each person marks them Yes, Maybe or No, so the overlap is a ranked result rather than a heatmap you have to interpret.
Is it free?
Yes. The organizer creates polls for free, the people invited answer for free, and there are no ads on the voting page.
Does it connect to my calendar?
It does not need to. That is deliberate: no calendar connection means people outside your organization can answer, and no one grants access to their private events. When the time is locked, everyone can export it to their own calendar.
How many people can it match?
There is no practical limit for normal group scheduling. It works for three people and it works for a fifty-person committee, though fewer proposed slots tend to work better as the group grows.
How is this different from an availability grid?
A grid asks everyone to paint their free hours and leaves the interpretation to you. A poll asks a short, concrete question and returns a decision you can lock, which is faster when you already know a few plausible times.
Can people answer on a phone?
Yes. The voting page is built mobile first, which matters because most people open a scheduling link from a chat app on their phone.
Keep exploring
- Meeting plannerA free meeting planner: propose candidate times, share one link, and let the group settle on the slot that works.
- Free meeting schedulerA free meeting scheduler with no ads and no accounts for the people you invite.
- When to meet pollDecide when to meet with a poll on the times you can offer, which people answer from any phone.
- Date pollRun a free date poll to pick the day a group can agree on, for anything from a dinner to a workshop.
Find the time that matches.
It is free to use, the voting page has no ads, and the people you invite need no account.