When2meet vs Doodle

When2meet asks everyone to paint their whole week, and Doodle asks them to vote on a few times. That difference decides which one your group will finish.

Written by the team behind Decider, a free group scheduling poll. We compare each tool's publicly documented features. Check their own pages for current details.

When2meet, Doodle and Decider compared across scheduling features
	When2meet	Doodle	Decider
Core model	Availability grid: everyone paints the hours they are free	Scheduling poll: the organizer proposes slots and people vote	Scheduling poll with Yes / Maybe / No per proposed slot
Price	Free	Free tier, with paid plans for extra features	Free to use
Ads on the response page	Shows ads, which pay for the site	The free plan shows ads to your guests	No ads
Guest sign-up	Not required	Not required for basic polls	Not required
Effort per respondent	Higher: drag across a week grid, which is fiddly on a phone	Low: tick the proposed times	Low: one tap per proposed time, for Yes, Maybe or No
Time zones	Each person selects a time zone for the grid	Converts times for participants	Each slot renders in the viewer's own local zone automatically
Deciding the time	You read the grid and announce a time yourself	You pick a winning option	The best-supported slot is highlighted for you to lock
After the decision	Nothing: you send the invite manually	Calendar invites, with more on paid plans	Video link plus one-tap add to Google, Outlook, Apple, Yahoo
Best for	A wide-open week where no day stands out	Classic group polls, if ads on the guest page are acceptable	A group decision between a few candidate times

When2meet Doodle

Which one to pick

Pick When2meet for a wide-open week

Study groups and student projects, where any hour of any day is theoretically possible. The grid is the right shape for that, as long as everyone is willing to fill it in on a laptop.

When2meet alternatives

Pick Doodle for a classic poll

You know the plausible slots and only need votes. Doodle has done this for years. The trade-off on the free plan is the ads your guests see while answering.

Doodle alternatives

Pick Decider to settle on one time

Propose a few times, share one link and lock the time most people can make. It is free with no ads, guests need no account, and the video link and calendar invites are handled for you.

How a meeting poll works

When2meet vs Doodle, FAQ

Is When2meet better than Doodle?

It depends on the meeting. When2meet is better when the week is wide open and you want to collect broad availability, because everyone paints the hours they are free. Doodle is better when you already know three to six candidate times and want people to vote on them.

Which one is free?

When2meet is free, and ads on the site pay for it. Doodle has a free tier that shows ads to you and the people you invite, with paid plans for extra features. Decider is free to use and shows no ads on the voting page.

Do guests need an account for either?

No. Both When2meet and basic Doodle polls let people respond without creating an account, which is usually the main reason groups choose them over calendar-based tools.

Which handles time zones better?

When2meet asks each person to select a time zone for the grid, and Doodle converts times for participants. Decider renders every proposed slot directly in the viewer's own local zone, so nobody has to select one.

Is there an alternative that combines both?

Decider keeps the poll model, which takes less effort to answer, and adds what a grid does not give you: a live tally per slot, automatic per-viewer time zones, and a video link and calendar invites once the time is locked.