The 6 best When2meet alternatives in 2026
When2meet is free, fast and genuinely good at one thing: collecting raw availability. Here is what to use when you need more than that, and when you should just keep using it.
Updated October 16, 2026. We checked every tool's free plan, ads and sign-up against its own pricing and help pages, and what each does after a time is picked.
The short answer
When2meet is still the quickest way to collect raw availability: it is free, nobody needs an account, and ads pay for it. If you already know a few times that could work, a poll gets you to a decision faster.
Decider and Rallly both let people vote on proposed times without an account and show no ads; Decider adds each person's own time zone and a one-tap calendar invite once you lock the time. LettuceMeet keeps the grid in a newer interface, and Outlook's Scheduling Poll fits a group that all works inside Microsoft 365.
When2meet and its alternatives, side by side
Swipe the table sideways to see every column.
| Tool | Free plan | Ad-free for guests | Organiser needs | Guests answer with | Paid plan |
|---|---|---|---|---|---|
| Decider | Unlimited polls and people | Yes | Free account | Yes, Maybe or No on each proposed time | Pro: $5 a month or $49 a year, adds calendar connection |
| When2meet | Everything; there is no paid plan | NoAds pay for the site | None needed | Paint free hours on a grid | None |
| Rallly | Polls and votes; inactive polls are deleted | Yes | Optional | Yes, If need be or No | Pro plan; open source, and can be self-hosted |
| LettuceMeet | Free | Not stated | None needed | Paint free hours on a grid | None listed |
| Doodle | Basic group polls; reminders, deadlines and calendar sync are paid | NoAds for you and your guests | Free account | Yes, If need be or No | Professional: $15 a month or $132 a year |
| Calendly | One event type and one calendar; Meeting Polls included | Yes | Calendly account | Vote on the proposed times | Standard: $10 per seat a month, billed yearly |
| Outlook Scheduling Poll | Included in Microsoft 365 business plans | Yes | Microsoft 365 work or school account | Yes or No, on up to 15 times | Part of Microsoft 365 |
Every tool here lets the people you invite answer from a link, without an account. Outlook can be set to make guests confirm who they are first.
Checked against each tool's own pricing, help and about pages. Plans change, so check a tool's site before you rely on a price.
Sources: When2meet: About · Rallly: Pricing · Rallly: Press kit · LettuceMeet: Home page · Doodle: How much does Doodle cost? · Doodle: Free and Professional at a glance · Calendly: Pricing · Calendly: Meeting Polls · Microsoft Support: Outlook Scheduling Poll
Why groups look for a When2meet alternative
None of these are bugs. They are consequences of a deliberate design: When2meet is a single-purpose availability grid with no accounts, no storage of your calendar, and no opinion about what you do next.
The grid is painful on a phone
When2meet's core interaction is dragging across a dense grid of 15-minute cells. That is workable with a mouse and fiddly on a touch screen, which is where most guests open the link.
Reading the result is manual
The grid shows overlapping availability as darker cells. Someone still has to interpret it, pick the winner, and tell everyone. The tool never actually decides.
Nothing happens after you decide
There is no confirmed time, no calendar invite and no meeting link. You leave the tool and go start a second thread to tell people what was chosen.
Availability is not the same as agreement
Being technically free at 16:00 on Friday is not the same as wanting to meet then. A grid captures the first and never asks about the second.
The alternatives, compared
Decider
Instead of asking everyone to paint a grid, Decider asks you to propose the handful of times you would actually accept. Guests vote Yes / Maybe / No on each one and the most-agreed slot is highlighted automatically, so nobody has to interpret shading. Guests never make an account, every option shows in their own time zone, and locking in the winner gives everyone a one-tap add to Google, Apple or Outlook Calendar, with a Jitsi video link if you want one. The organizer needs a free account. The trade-off is real: if you genuinely do not know which times to offer and want to harvest broad availability first, a grid still does that better.
Rallly
Rallly is an open-source scheduling poll, licensed under AGPL-3.0, with the same propose-and-vote model: people answer Yes, If need be or No. Nobody needs an account, the organizer included, and it shows no ads. Because you can self-host it, it is the natural pick when data residency matters. On the free hosted plan, polls are deleted once they go inactive; the paid Pro plan keeps them.
LettuceMeet
LettuceMeet keeps the availability grid When2meet users know, in a more modern interface. Its home page says it is free, needs no account and works with Google Calendar. Choose it if the grid itself is fine and only the look of it was the problem.
Doodle
Doodle popularized the scheduling poll and remains capable, with a large feature set around booking pages and calendar sync. The catch for a When2meet refugee is that the organizer needs an account, the free plan shows ads to you and the guests you invite, and reminders, deadlines and calendar sync sit behind paid plans.
Calendly
Calendly inverts the problem: rather than collecting group availability, it publishes yours and lets people book into it. That is the wrong shape for a six-person group decision and exactly right for interviews, sales calls and recurring 1:1s. Its Meeting Polls, included on every plan including the free one, cover the occasional group decision.
Outlook Scheduling Poll / Google Calendar
If every participant is inside the same Microsoft 365 or Google Workspace organization, the calendar already knows who is free. Outlook's Scheduling Poll, which replaced the FindTime add-in after FindTime stopped creating polls in December 2023, suggests times from colleagues' calendars and lets anyone with an email address vote. Google Calendar has no poll, but its Find a time view lays colleagues' calendars side by side. Both fall apart once people outside the organization are involved, which is usually why a group ended up on When2meet in the first place.
When you should stay on When2meet
If you are coordinating a large group with wildly different schedules and you genuinely have no idea which times could work, the grid earns its keep, since it collects far more information per response than a vote on five fixed options. It is also free, paid for by the ads on its pages, and needs no account from anyone, the organizer included. If those are your constraints, none of the tools above is an upgrade.
One thing to get right if your group is spread out: create the event on specific dates rather than days of the week. When2meet's own form says weekly events assume everyone is in one time zone.
When2meet alternatives FAQ
What is the best free alternative to When2meet?
For most groups, Decider: it is free for organizers, needs no account from guests, works properly on a phone, and it actually names a winning time rather than leaving you to read a grid. Rallly is the strongest open-source option, and LettuceMeet is the closest thing to When2meet if you want to keep the availability grid itself.
Is there a When2meet alternative that works well on mobile?
Yes. When2meet's grid was designed for a mouse, which is why it feels awkward on a touch screen. Decider replaces the drag interaction with tapping Yes, Maybe or No on a short list of proposed times, so responding on a phone takes a few seconds.
Do When2meet alternatives require guests to sign up?
No. Every tool compared here lets invited guests answer straight from the link. For the organizer it varies: Rallly and LettuceMeet need no account to create a poll, while Decider and Doodle ask for a free one.
Does When2meet have ads?
Yes. When2meet is free to use, and its About page says the ads on the site help cover the cost of running it. There is no paid plan that removes them.
Is there a When2meet app?
No. When2meet is a website with no official app for iPhone or Android, so on a phone you use it in the browser. Apps with similar names in the app stores come from other developers.
What is the difference between an availability grid and a scheduling poll?
A grid asks every person to mark all the times they are free, then leaves you to find the overlap. A scheduling poll asks you to propose a few specific times first, then collects a simple vote on each. Grids gather more raw information; polls get to a decision faster and are far easier to answer on a phone.
Can I keep using a grid but get calendar invites afterwards?
Not with When2meet itself, which ends at the grid. If you want the meeting confirmed, a video link generated and everyone able to add it to their calendar in one tap, you need a tool that owns the step after the decision, such as Decider or Doodle.
More scheduling tool comparisons
- Best Calendly alternativesThe best Calendly alternatives in 2026 for group scheduling, including free tools that need no account for guests.
- Decider vs DoodleHow Decider compares to Doodle as a free, ad-free scheduling poll.
- Decider vs When2meetHow Decider compares to When2meet: vote on clear times instead of painting an availability grid.
- Decider vs CalendlyHow Decider compares to Calendly for group scheduling: a free voting poll instead of a 1:1 booking link.
Skip the grid, get a decision.
Propose a few times, share one link, and let your group vote. Free, and nobody you invite has to sign up.