Decider vs When2meet: vote on times instead of a grid

When2meet gets the job done with an availability grid. With Decider you propose specific times, everyone votes Yes / Maybe / No, and the time most people can make is highlighted automatically. It is free, with no guest sign-up.

Start a free pollHow it works
FeatureDeciderWhen2meet
Free for organizersYesYes
Guests join without an accountYesYes
Vote on proposed timesYes / Maybe / NoPaint an availability grid
Proposal-based, mobile-friendly flowYesAvailability grid
Live results as people respondYesYes
Automatic per-guest time zonesYesYes
Built-in video meeting linkWhen you lock a time, if you choose oneNo
Add to Google / Apple / OutlookYesNo
Organizer locks the final timeYesRead off the grid manually
Simple voting pageYesUtilitarian

Checked July 23, 2026. When2meet feature details reflect its publicly available product and may change over time. Comparison is provided for reference; When2meet is a trademark of its respective owner.

When to use each tool

Both tools are free, and both let people respond without an account. The difference is whether you want to collect broad availability on a grid, or offer a short list of concrete times and settle on one of them.

Choose Decider when…

You already have a few candidate slots, and after the vote you want one agreed time, a meeting link and a time everyone can add to their calendar.

Choose When2meet when…

You want everyone to mark wide blocks of availability first and are comfortable reading the overlap yourself.

See the current product at when2meet.com, or set it beside Rallly, LettuceMeet, Doodle, Calendly and Outlook in the best When2meet alternatives.

Why groups move from When2meet to Decider

  • Vote on specific times with Yes / Maybe / No instead of shading a grid.
  • A focused page that is easy to share in a group chat.
  • The leading time is highlighted automatically, rather than read off the darkest cells.
  • Locking the time can create a video link, and everyone can add the meeting to their calendar.
  • Every time shows in each guest's own zone, so nobody joins an hour off.
  • Free for organizers, and guests never have to sign up.

When2meet alternative, FAQ

Is there a better alternative to When2meet?

Decider does the same job as When2meet, finding a time that works for a group, but instead of painting an availability grid you vote Yes, Maybe or No on a few proposed times. It works well on a phone, can create a video link when you lock a time, and lets everyone add that time to their calendar.

Is Decider free like When2meet?

Yes. Decider is free for organizers, and guests never need an account to vote. The guest page stays focused on the proposed times and the vote.

What is the difference between Decider and When2meet?

When2meet asks everyone to shade in a big availability grid, then you eyeball the darkest cells. In Decider you propose specific times and each guest votes Yes / Maybe / No, so the best-supported time is highlighted automatically and you can lock it, with a video link if you want one, for everyone to add to their calendar.

Do my guests need to sign up to use Decider?

No. As with When2meet, guests open the link and respond. Decider remembers a guest on their device so they can update their answer later without creating an account.

Can I pick a final time and share it?

Yes. Once the votes are in, the organizer locks one of the times. Decider can create a video meeting link for it, and everyone can add it to Google, Apple or Outlook in one tap. When2meet does not do this.

Compare Decider with other tools

Find a time everyone can make.

Create a free poll

Create a free scheduling poll, share one link, and let your group vote.