Schedule a panel interview that every interviewer can attend
A panel interview needs three or four busy people and a candidate in the same slot. Propose the times you can offer, collect availability from everyone, and lock the one that clears.
How to schedule a panel interview
Propose the slots hiring can support
Offer three to six slots at the interview's real length. Starting from what the panel can staff avoids the loop where the candidate accepts a time an interviewer then declines.
Poll the panel first
Send the link to the interviewers and get their availability in one round rather than a sequential email chain. Nobody has to share their calendar or install anything.
Send the shortlist to the candidate
Once you know which slots the panel can staff, share a poll with only those options. The candidate answers without creating an account, which keeps the process light for them.
Lock the slot and add it to calendars
Lock the time and everyone adds it to Google, Outlook or Apple Calendar, with the video link attached so the joining details are in the calendar entry.
Why this works better than a booking link
- A booking link solves one person's calendar. A panel interview is a group decision, so it needs a group vote.
- Nobody's calendar is exposed. Interviewers answer only about the slots you offered, so internal availability stays private.
- The candidate does not register, log in or install anything, which keeps the experience professional for someone who does not work for you yet.
- Candidates in another country see the slots in their own time zone, so they never have to convert a time themselves.
- Maybe lets an interviewer flag a movable conflict, so you can decide whether to ask them to shift rather than ruling the slot out.
Put your times in a poll
Tap a few times on a calendar, share one link and let the group vote.
Hiring situations this fits
Panel and loop interviews
Several interviewers who must all attend the same session.
Final-stage interviews
Senior stakeholders whose calendars are the constraint, where sequential email costs days.
Remote hiring across time zones
Automatic conversion means the candidate reads the slot correctly the first time.
Volunteer and committee interviews
Organizations without a shared calendar system or a recruiting tool.
Interview scheduling questions
Can the candidate see the interviewers' answers?
Run two polls: one for the panel and a second, narrower one for the candidate containing only the slots that already work. That keeps internal availability internal.
Does the candidate need an account?
No. They open the link, add their name and pick the times that work. Only the organizer signs in.
How is this different from Calendly?
Calendly hands out one person's open slots for a one-to-one booking. Decider is a group vote, which fits a panel interview: several people who must all be free at once.
Can we include the video call link?
Yes. When you lock the slot, Decider can create a Jitsi video link, and it is in the calendar entry everyone adds.
Can I remove the poll afterwards?
Yes. As the organizer you can delete the poll once hiring is finished, which removes the responses with it.
Other groups people schedule with Decider
- Schedule a family gatheringAgree on a date for a dinner, birthday or reunion across a family that is not on any shared calendar.
- Club meeting schedulingSchedule club and society meetings with members who answer at their own pace, no member accounts needed.
- Parent-teacher conferencesOffer conference times to parents and see which suit each family, without a sign-up sheet on the classroom door.
- Volunteer schedulingFind the meeting or shift time most of your volunteers can make, with no login for the people you invite.
Book the panel in one round
Decider is free, needs no calendar connection, and candidates answer without an account.