Class reunion planning that starts with a date people can make

Dozens of classmates, scattered across cities, and a venue that wants a headcount before it takes a booking. Propose a few candidate dates months ahead, share one link, and let the class vote on which one they can come to.

Poll your classFree, and nobody you invite signs up.

How to pick a date for a reunion

  1. Propose three to five candidate dates

    Choose evenings or weekend afternoons several months out, spread across different weekends. Add each one at the time the event would actually run, so a Saturday dinner reads as 7pm to 11pm.

  2. Share one link everywhere the class gathers

    Post the same link in the class group, the alumni page and an email to the people who are on neither. Classmates type their name and vote with no account, which matters when you are reaching people you have not spoken to in years.

  3. Watch the totals under each date

    Live counts of Yes, Maybe and No show which date is pulling the most people. For a reunion, the Yes total is the number to take to the venue, and the Maybes tell you how much it could grow.

  4. Lock the date and book the venue

    Lock the winner and every classmate can add it to Google, Outlook, Apple or Yahoo Calendar from the same page. Then book the venue with a headcount based on real answers rather than guesses.

Why a date poll works for a reunion

  • It scales to a whole class. Forty people voting on four dates is one page of answers, not forty private conversations.
  • Nobody has to create an account to answer, so the classmates who only check email once a week can still vote in seconds.
  • The live totals give you a headcount per date before you put down a deposit, which is the number the venue will ask for first.
  • Classmates who moved abroad see each date and time in their own time zone, which helps if part of the evening includes a video call for people who cannot travel.
  • Once the date is locked, it goes straight into each person's calendar, which is what stops a date set months ahead from being forgotten.

Ready to put the reunion dates to a vote?

Add a few candidate dates, share one link with the class, and see the headcount build under each date.

Poll your classFree, and nobody you invite signs up.

Start early: venues and travel need months

A reunion is not an after-work drink. People book flights, arrange childcare and take time off for it, and popular venues fill their weekend dates well in advance. Starting the date poll around four to six months before the event gives everyone time to plan, and gives you time to book.

Propose dates across at least two or three different weekends. A single weekend option fails anyone with a wedding, a holiday or a work trip that week, and with a class of dozens, someone always has one.

Headcount decides the venue

The venue you can book depends on how many people are coming, and the number coming depends on the date. Break that loop by fixing the date first. The Yes total under the winning date is a realistic floor for numbers; the Maybes are your upper range.

Share that range with the venue when you enquire. It is far easier to scale a booking from thirty to forty than to discover on the night that a room for eighty is a third full.

Reaching classmates you have lost touch with

The poll link works anywhere: a social media group, a message forwarded by a friend, a printed note in the alumni newsletter. Because answering only takes a name and a tap, people who would never fill in a long form still respond. Ask each person who votes to forward the link to anyone they are still in touch with.

Reunions planned this way

High school reunions

Ten, twenty or thirty year reunions where the class is spread across the country and the committee needs numbers before booking.

University and college reunions

Course, house or society reunions with graduates in several countries, each seeing the dates in their own time zone.

Small year-group meetups

A dinner for the twelve people from one class, where the right date is the one the core group can all attend.

Reunion committee meetings

The planning calls before the event itself, with committee members who all have day jobs and an optional video link on each one.

Class reunion planning questions

How far in advance should we pick a date for a class reunion?

Four to six months ahead works well for most class reunions. It gives classmates time to book travel and take time off, and gives the organisers time to book a venue once the date and rough headcount are known.

Do classmates need an account to vote on the reunion date?

No. Classmates open the link, type their name and vote Yes, Maybe or No on each proposed date. Only the organiser signs in to create the poll and lock the final date.

Is Decider free for planning a reunion?

Yes. Creating the poll is free, and the classmates you invite never pay or see adverts on the voting page.

Can I use the poll as a guest list or RSVP list?

Decider is built to choose the date, not to manage tickets or a guest list. The votes under the locked date give you a good early headcount, and you can follow up with a separate RSVP or ticketing step if your venue needs final names.

How many dates should a reunion poll offer?

Three to five dates is usually right. Fewer than three leaves too many people out, and more than five splits the votes so thinly that no date has a clear lead.

Can classmates abroad take part?

Yes. Each person sees the proposed dates and times in their own time zone, and you can add a video link so people who cannot travel can still join part of the evening.

Other groups people schedule with Decider

Get the class back together on a date that works

Poll your class

One link for the whole class, no accounts for classmates, and no ads on the voting page.