Meeting planner
A meeting planner for groups, not for one calendar
Planning a meeting with more than two people is a group decision, not a booking. Propose the times you can offer, share one link, and let everyone answer Yes, Maybe or No so the strongest slot is obvious.
How to plan a meeting with a group
- 1
Decide the length before the day
Start from how long the meeting really needs. A 45-minute review and a two-hour workshop have very different availability, and proposing the wrong length is what causes the second round of scheduling.
- 2
Propose three to six candidate slots
Offer a small set of times you can genuinely host, spread across different days and parts of the day. Too few slots leaves no room to agree; too many makes people skim and answer badly.
- 3
Share one link with everyone at once
Send the same link to the whole group in chat or email. Invitees vote without an account, so you get answers from clients, partners and part-time colleagues, not just internal staff.
- 4
Lock the slot and export the invite
Lock the winning time and everyone adds it to Google, Outlook or Apple Calendar, with the location or video link travelling with the invite.
Why a planner beats a thread of emails
- One link replaces the reply-all thread, so nobody has to reconstruct availability from twenty messages.
- Every answer sits in the same view, so you can see at a glance which slot has the most people and who is still missing.
- Invitees never register or install anything, which is what keeps response rates high in mixed groups.
- Times display in each person's own time zone, so a remote participant does not do the maths and get it wrong.
- Maybe is a real answer, so a movable conflict is visible instead of being hidden behind silence.
Ready to put this into a poll?
Tap a few times, share one link, and let the group vote. Most groups have the time settled the same day.
Meetings people plan this way
Cross-team internal meetings
Several calendars that never line up, where a single shared poll is faster than a chain of tentative invites.
Client and partner calls
External people you cannot see the calendar of and should not ask to sign up for a tool.
Workshops and longer sessions
Blocks long enough that most people can only do one or two of the options you offer.
Board and committee meetings
Groups where reaching quorum matters more than finding a perfect time for everyone.
Meeting planner questions
Is the meeting planner free?
Yes. Creating and sharing polls is free, and the people you invite never pay or create an account.
Do invitees need to sign in?
No. They open the link, add their name and vote. Only the organizer signs in, so they can manage the poll later.
How many people can I invite?
There is no small cap, so the same flow works for a group of four and a group of forty. Larger groups usually do better with fewer, better-chosen slots.
Can I add a video call link?
Yes. Attach your own link or let Decider create one, and it is included in the calendar invite once the time is locked.
Can I change the times after sharing the link?
Yes. As the organizer you can adjust the poll, and the votes already collected stay attached to the slots that did not change.
Other ways to schedule with Decider
Plan the meeting in one round
Free, no ads, and no accounts for the people you invite.
Create a free poll