How to schedule a meeting with a group

The simplest way to find a meeting time everyone can make is a scheduling poll, in four steps: propose a few times, share one link, let everyone vote, and lock the time that suits the group.

Try it nowFree, and nobody you invite signs up.

  1. Propose a few times

    Name your meeting and tap times on the calendar to suggest them. Offer a handful of options across different days so there's room for everyone's schedule. Drag for a longer slot.

  2. Share one link

    Decider gives you a single link. Drop it in your group chat, email, or calendar invite. There's nothing to install and your guests don't need an account to respond.

  3. Everyone votes

    Each person marks Yes, Maybe, or No on the times that work for them, in their own time zone. Results update live and the most-voted times rise to the top automatically.

  4. Lock the time

    Pick the time with the most availability and lock it. Decider can create a Jitsi video link if you want one, and everyone can add the meeting to Google, Apple, or Outlook Calendar in one tap.

Tips for scheduling a meeting everyone can attend

  • Offer 3–5 time options across at least two days to make it easy to find overlap.
  • For remote or international teams, rely on the automatic time-zone conversion instead of asking people to do the math themselves.
  • Send the poll early and set a soft deadline (“votes by Friday”) so the poll doesn't drag on.
  • Use Maybe generously: it shows backup times when there's no perfect slot.
  • Lock the time as soon as one option is clearly ahead, so people can block their calendars.

Run these four steps on your next meeting

Propose the times, share the link, and let the votes settle it. It is free, and the people you invite never create an account.

Create a pollFree, and nobody you invite signs up.

Frequently asked questions

What is the easiest way to schedule a meeting with a group?

The easiest way is a scheduling poll: propose several time options, share one link, and let everyone vote on what works. It replaces long email threads and shows which time has the most availability.

How do I find a meeting time that works for everyone?

Offer a handful of options and collect availability in one place. With Decider, each person votes Yes, Maybe, or No, and the tool tallies the votes live so you can see which time fits best.

How do I schedule a meeting across time zones?

Use a tool that converts times automatically. Decider shows every proposed slot in each participant's own local time, so no one has to calculate the offset or risks joining an hour early or late.

Do I need an account to schedule a meeting?

The people you invite don't need an account to vote: they open the link and answer. Only the organizer creating the poll needs a Decider account.

Keep reading

Find a time for your next meeting.

Start scheduling

Create a scheduling poll and let your group vote.