Guide
How to schedule a meeting with a group
Finding a meeting time everyone can make shouldn't take a dozen emails. Here's the simplest way to do it, a scheduling poll that gets your group to a decision in four steps.
- 1
Propose a few times
Name your meeting and tap times on the calendar to suggest them. Offer a handful of options across different days so there's room for everyone's schedule. Drag for a longer slot.
- 2
Share one link
Decider gives you a single link. Drop it in your group chat, email, or calendar invite. There's nothing to install and your guests don't need an account to respond.
- 3
Everyone votes
Each person marks Yes, Maybe, or No on the times that work for them, in their own time zone. Results update live and the most-voted times rise to the top automatically.
- 4
Lock in the winner
Pick the time with the most availability and confirm it. Attach an instant video meeting link, and everyone can add the meeting to Google, Apple, or Outlook Calendar in one tap.
Tips for scheduling a meeting everyone can attend
- Offer 3–5 time options across at least two days to make it easy to find overlap.
- For remote or international teams, trust the automatic time-zone conversion, never ask people to do the math themselves.
- Send the poll early and set a soft deadline (“votes by Friday”) so momentum doesn't stall.
- Use Maybe generously, it surfaces backup times when there's no perfect slot.
- Confirm as soon as a clear winner appears so people can block their calendars.
Frequently asked questions
What is the easiest way to schedule a meeting with a group?
The easiest way is a scheduling poll: propose several time options, share one link, and let everyone vote on what works. It replaces long email threads and finds the time with the most availability in minutes.
How do I find a meeting time that works for everyone?
Offer a handful of options and collect availability in one place. With Decider, each person votes Yes, Maybe, or No, and the tool tallies the votes live so the best-fitting time is obvious.
How do I schedule a meeting across time zones?
Use a tool that converts times automatically. Decider shows every proposed slot in each participant's own local time, so no one has to calculate the offset or risks joining an hour early or late.
Do I need an account to schedule a meeting?
The people you invite don't need an account to vote, they just open the link. Only the organizer creating the poll needs a Decider account.