Club meeting scheduling without member accounts
Members join a club for the activity and do not want another login. Propose a handful of meeting times, share one link, and let members vote from their phone.
How to schedule a club meeting
Propose the times the venue allows
Work from what you can book, and add each option at its real length so members judge the commitment correctly.
Share one link everywhere members are
The same link works in an email newsletter, a Facebook group, a WhatsApp chat, or on the notice board as a QR code made from it. Members do not register to respond.
Collect Yes, Maybe and No over a few days
Clubs answer at their own pace, so leave the poll open for several days. Live results show which option most members can make, and you do not have to count replies.
Lock the meeting and publish it
Lock that slot and add it to your own calendar. Put the venue in the meeting's name so it shows in every calendar entry, or let Decider create a Jitsi link for an online meeting.
Why clubs use this instead of a sign-up sheet
- Members can answer without an account, a smartphone app or a shared calendar, which keeps participation from skewing to the most technical members.
- One link works across every channel your club uses, so you are not maintaining three versions of the same question.
- You can see how many will attend before booking a room, which matters when the venue costs money.
- Members in other countries or travelling see every proposed time in their own time zone.
- The voting page you send members has no ads.
Put your times in a poll
Tap a few times on a calendar, share one link and let the group vote.
Organizations that schedule this way
Hobby and interest clubs
Chess, photography, gardening or gaming groups meeting monthly.
Student societies
Committee meetings and events where members' timetables all differ.
Community associations
Residents' groups and allotment societies where the priority is a slot most people can make.
Choirs and ensembles
Rehearsal scheduling where attendance decides whether the session is worth running.
Club scheduling questions
Do members need an account?
No. They open the link, add their name and vote. Only the organizer signs in.
How many members can respond?
There is no small cap, so it works for a committee of five and for a society of a hundred. Larger groups get clearer results from fewer, better-chosen options.
Can I put the poll on a printed notice?
Yes. Turn the poll link into a QR code with any QR code generator and put it on a poster or in a newsletter. Anyone who scans it can vote without signing up.
Can we run recurring monthly meetings?
Poll once to find the slot the club can hold, lock it, then set the recurrence in your own calendar. Run a fresh poll each season if availability shifts.
Is it really free?
Yes. Creating polls is free and the members you invite never pay.
Other groups people schedule with Decider
- Parent-teacher conferencesOffer conference times to parents and see which suit each family, without a sign-up sheet on the classroom door.
- Volunteer schedulingFind the meeting or shift time most of your volunteers can make, with no login for the people you invite.
- D&D session schedulingFind a session night the whole D&D party can make, so the campaign does not stall on one missing player.
- Class reunion planningPick a reunion date most of the class can make, and get a headcount before you book the venue.
Set the next club meeting
Decider is free with no ads, and the members you invite do not need an account.