Time zone meeting planner
Add the cities your group is in and see every hour of the day side by side, shaded by working hours. The hours where everyone is at work light up. Pick a few, copy them, or send them as a poll and let the group decide.
Start from two cities
Los Angeles
Mexico CityChicagoNew YorkSão PauloLondonBerlinJohannesburgDubaiIndiaSingaporeTokyoSydneyAuckland
Mexico City
Los AngelesNew YorkSão PauloLondonBerlinJohannesburgDubaiIndiaSingaporeTokyoSydneyAuckland
New York
Los AngelesMexico CitySão PauloLondonBerlinJohannesburgDubaiIndiaSingaporeTokyoSydneyAuckland
São Paulo
Los AngelesMexico CityChicagoNew YorkLondonBerlinJohannesburgDubaiIndiaSingaporeTokyoSydneyAuckland
London
Los AngelesMexico CityChicagoNew YorkSão PauloJohannesburgDubaiIndiaSingaporeTokyoSydneyAuckland
Johannesburg
Los AngelesMexico CityChicagoNew YorkSão PauloLondonDubaiIndiaSingaporeTokyoSydneyAuckland
Dubai
Los AngelesMexico CityChicagoNew YorkSão PauloLondonBerlinJohannesburgIndiaSingaporeTokyoSydneyAuckland
India
Los AngelesMexico CityChicagoNew YorkSão PauloLondonBerlinJohannesburgDubaiSingaporeTokyoSydneyAuckland
Singapore
Los AngelesMexico CityChicagoNew YorkSão PauloLondonBerlinJohannesburgDubaiIndiaSydneyAuckland
How to use the planner
Add the cities
Your own time zone is filled in first. Add up to six cities from the list, one for each place someone joins from.
Pick the date
Daylight saving time moves the overlap by an hour on some weeks of the year, so the grid is drawn for the date you choose.
Find the shared hours
Green is 09:00 to 17:00 local time. Columns where every row is green are marked in lime along the top.
Send two or three options
Click up to three hours to collect them, copy the list into a message, or put them in a poll and let the group vote.
Why the shared window is smaller than it looks
Two eight-hour working days overlap by eight hours minus the time difference. London and New York are five hours apart for most of the year, which leaves three shared hours: 14:00 to 17:00 in London, 09:00 to 12:00 in New York. Add a third city and the window is whatever all three share, which is often one hour or none.
That is why the grid marks the hours where everyone is working rather than the hours where anyone is. A time that is fine for four people and 06:00 for the fifth is not a meeting time, it is a request for a favour, and it should be offered as one.
Found two or three hours that work?
Put them in a poll instead of a thread. Everyone votes Yes, Maybe or No and sees each option in their own time zone, with no account needed.
Daylight saving time changes the answer
The United States moves its clocks on the second Sunday in March and the first Sunday in November. The European Union moves on the last Sunday in March and the last Sunday in October. For the weeks in between, the gap between New York and London is four hours instead of five, and a recurring meeting set by offset arrives an hour early for half the group.
The southern hemisphere changes in the opposite direction, and many places do not change at all: India, Japan, China, most of Arizona and, since 2019, Brazil. The planner converts every hour for the date you pick, so choose the actual meeting date rather than today.
When there is no shared hour
Some combinations have none: the US west coast, Europe and India, for example. There are three honest options. Rotate the inconvenient slot so the same person is not always on at 07:00. Split into two sessions that each cover part of the group, with one person joining both. Or move the update to writing and keep the call for the decisions that really need everyone at once.
Time zone planner questions
Is the time zone meeting planner free?
Yes. The planner is free and works without an account. Creating a poll from the options needs a free account for the organiser only; the people you invite vote without signing up.
Does it handle daylight saving time?
Yes. Every hour is converted for the exact date you pick, using the time zone rules built into your browser, so the weeks when Europe and North America change clocks on different weekends come out right.
What about time zones that are 30 or 45 minutes off?
They are shown with their minutes. India, Nepal and central Australia appear as 13:30 or 14:45 rather than being rounded to the hour.
How many cities can I compare?
Up to six. Past six time zones there is rarely an hour that suits everyone, and the honest answer is usually two sessions or a written update.
What counts as working hours?
09:00 to 17:00 local time is shaded green. 07:00 to 09:00 and 17:00 to 21:00 are shaded as early or late, which some people will accept and some will not. Night hours are grey.
How do I send the times to my group?
Click the hours you want to offer, then copy them into an email or chat, or create a poll so everyone votes Yes, Maybe or No and each person sees the options in their own time zone.
More on scheduling a group
- How to schedule a meetingA 4-step guide to finding a meeting time with a group.
- Schedule across time zonesHow to find a meeting time that works across time zones, including overlap windows and the mistakes that cause missed calls.
- ResourcesWriting about meetings, scheduling and remote work.
- Find a time that works for everyoneA practical guide to finding a meeting time that works for everyone, including how many slots to offer and what to do about partial availability.
Let the group pick the hour.
Propose the shared hours, share one link, and everyone votes in their own time zone. Free, and no account for the people you invite.