A free meeting poll that settles the time in one round

Propose a few times, share one link, and let everyone vote Yes, Maybe or No. The best-supported slot is highlighted for you, and once you lock it, everyone can add it to their calendar.

Create a meeting pollFree, and nobody you invite signs up.

How to create a meeting poll in four steps

  1. Pick the times you want to put to a vote

    Open the weekly calendar and tap the slots worth offering. Drag to make a block longer, drag an edge to change the duration, and hold shift to select several at once. Three to six candidate times usually works best: enough choice to find an overlap, few enough that nobody abandons the poll halfway.

  2. Share the poll link

    Every meeting poll gets one unlisted link. Paste it into Slack, Teams, WhatsApp, a group chat, or an email thread. The people you invite answer without creating an account, installing an app, or verifying an address.

  3. Let the votes land

    Each person marks every proposed time Yes, Maybe or No. The tally under each slot updates live, so you can see the poll converging instead of chasing replies one by one. Times render in each voter's own time zone automatically.

  4. Lock the time

    The best-supported slot is highlighted for you. Lock it, let Decider create a Jitsi video link if the meeting is remote, and everyone can add it to Google, Outlook, Apple or Yahoo Calendar in a single tap with the meeting link inside the invite.

When a poll beats asking around

Team meetings and project kick-offs

You have five colleagues, three plausible slots and no shared calendar that is up to date. A poll turns that into one round of votes instead of a thread of maybes.

Client and external calls

People outside your company cannot see your calendar and should not have to sign up for a tool to answer you. Send candidate times and let them tick the ones that work.

Boards, committees and volunteer groups

Large, part-time groups rarely reply on the first ask. A live tally shows who is still missing and which time is already ahead, so you can remind only the people you still need.

Friends, families and clubs

Dinner, a match, a trip: the same mechanic works for anything where a group has to converge on a date rather than book against one person's availability.

Three ways to poll a group on meeting times

Pick based on how much structure you already have: a poll when you know which days are realistic, a grid when the week is wide open, and a chat thread when it is two people.

A meeting poll with Yes / Maybe / No votes

You propose concrete times and everyone answers per slot, so you get a count for each time instead of raw data to interpret.

  • No account for the people you invite
  • A live tally under every proposed time
  • Automatic time-zone conversion for each viewer
  • Lock the time, and everyone can add it to their calendar
  • You choose the candidate slots up front rather than collecting an open-ended grid

An availability grid

Everyone paints the hours they are free onto a week and you read the darkest cells.

  • Captures wide-open availability when no day is clearly better
  • Painting a grid takes longer than answering a handful of slots
  • You still have to interpret the result and announce a time yourself
  • Nothing locks the decision or sends an invite

A message thread

The default: ask the group in chat and hope the replies line up.

  • No tool to introduce
  • Fine for two or three people
  • Answers arrive in different formats and different time zones
  • No single view of who has replied
  • Late joiners restart the whole conversation

To compare tools rather than methods, see the best Doodle alternatives or compare scheduling tools side by side.

Meeting polls, FAQ

What is a meeting poll?

A meeting poll is a short vote on when to meet. The organizer proposes a set of candidate times, shares one link with the group, and each person marks every option Yes, Maybe or No. The option with the most support becomes the meeting time.

How do I create a poll for meeting times?

Tap the times you could meet on the calendar, name the meeting, and share the link the poll gives you. Everyone votes on each proposed time, and you lock the slot with the most support when the votes are in.

Is there a free meeting poll tool?

Yes. Decider is free to use: the organizer creates the poll at no cost, and the people invited vote without paying, signing up, or installing anything. There are no ads on the voting page.

Do people need an account to vote in the poll?

No. Voters open the link, enter a name, and answer each proposed time. Only the organizer needs an account so the poll can be managed and the final time locked.

How many time options should a meeting poll have?

Three to six usually works best. Too few and there is no overlap to find. Too many and response rates drop, because each extra option is more work for every person you invited.

How does a meeting poll handle different time zones?

Each proposed slot is rendered in the viewer's own local time zone, so a colleague in another country sees their own correct hour instead of converting in their head and getting it wrong.

Can I add a video link to the meeting?

Yes. When you lock the time, Decider can create a Jitsi video link, and it is included in the calendar entry everyone adds, so nobody has to hunt for it later.

Keep exploring

Put the times to a vote.

Create a free poll

It is free, the voting page has no ads, and the people you invite need no account.