Group availability
A free group availability calendar that ends the back and forth
Instead of asking five people when they are free and stitching the answers together, put the possible times in one link and let the group mark their availability on each one.
How to check a group's availability in four steps
- 1
Add the times you could meet
Open the calendar and tap the slots that could work. Drag for a longer block, drag an edge to change the duration, and shift-click to move several at once. You are not publishing your whole calendar, only the windows you choose to offer.
- 2
Share one link with the group
Every poll gets a single unlisted link. Paste it into Slack, WhatsApp, email or a group chat. Nobody needs an account, an app or a login to respond, which is usually what kills participation in availability tools.
- 3
Watch availability fill in live
Each person marks every slot Yes, Maybe or No. The tally under each time updates as answers land, so you can see the group's availability building up instead of chasing individual replies.
- 4
Lock the slot with the most availability
The best-supported time is highlighted automatically. Lock it in, attach a video link if the meeting is remote, and everyone can add it to Google, Outlook, Apple or Yahoo Calendar in one tap.
Three ways groups track availability, and where each one fits
There is no single right tool. Pick based on how much structure you already have: a poll when you know roughly which days are realistic, a grid when the week is wide open, a shared calendar when the group already lives in one.
A shared availability poll (what Decider does)
You propose concrete time slots and everyone answers Yes, Maybe or No on each one. Availability is collected as a decision, not as raw data you still have to interpret.
- No account for the people you invite
- Each slot shows a running Yes / Maybe / No tally
- Times display in each person's own time zone
- One click to lock the winning slot and send invites
- You choose the candidate slots up front, rather than collecting an open-ended grid
An availability grid
Everyone paints the hours they are free onto a week grid, and you read the darkest cells. Good for gathering broad availability when you have no idea which days are realistic.
- Captures wide-open availability
- Useful for long, unstructured weeks
- Painting a grid takes longer than answering a few slots
- You still have to interpret the result and announce a time
- Nothing locks the final decision or sends an invite
A shared calendar or spreadsheet
A group calendar or a spreadsheet column per person can technically track availability, and many teams start here.
- No new tool to learn
- Everyone already has access
- Requires everyone to keep it updated by hand
- No time-zone conversion, so cross-country groups mis-read slots
- Exposes more of everyone's calendar than the meeting needs
Group availability, FAQ
How do I check a group's availability without a shared calendar?
Propose a handful of possible time slots and ask everyone to mark each one Yes, Maybe or No through a single link. You get exactly the availability the meeting needs, without anyone having to share their whole calendar or keep a shared sheet up to date.
Is there a free group availability calendar?
Yes. Decider is free to use: the organizer creates the poll and the people invited respond without paying, signing up, or installing anything.
Do the people I invite need an account?
No. They open the link and mark their availability in seconds. Only the organizer needs an account, so the poll can be managed and the final time locked.
How does a group availability checker handle time zones?
Every proposed slot is rendered in the viewer's own local time zone automatically, so a colleague in another country sees their own correct hour rather than doing the conversion in their head.
How many people can mark their availability?
As many as you like. The live tally under each slot makes the best-supported time obvious whether three people or fifty respond.
Can I track availability for a recurring group?
You can create a new poll for each occasion and reuse the same group chat to share it. Recurring availability tracking for a fixed team is on the roadmap rather than available today.
Keep exploring
See everyone's availability in one place
Propose your times, share the link, and let the group answer. Free to use, and no account for the people you invite.
Create a free poll