Board meeting scheduling that shows which dates reach quorum
Directors sit in different organizations, so there is no shared calendar to check. Propose a small set of dates, send one link, and see which one clears quorum.
How to schedule a board meeting
Propose dates that respect the notice period
Start far enough ahead to satisfy your notice requirements, then offer three or four candidate slots at the meeting's real length so directors can judge them against their own commitments.
Send one link with the request
Directors respond without creating an account or connecting a calendar, which matters when they serve on several boards and use different systems.
Collect Yes, Maybe and No
Maybe captures the director with a provisional conflict, so you can see whether a date clears quorum on confirmed attendance alone before you commit to it.
Lock the date and issue the notice
Lock the slot that clears quorum, everyone exports it to their own calendar, and you send the formal notice and agenda against a date the board has already agreed to.
Why boards use a poll rather than an email thread
- Quorum becomes visible. You can see on which dates enough directors have confirmed instead of reconstructing it from replies.
- No director needs an account, a login or a calendar integration, so nobody is excluded by their own organization's IT rules.
- One link replaces a reply-all thread where two directors answer about different dates and the secretary reconciles them by hand.
- Directors abroad see each proposed slot in their own time zone, which removes a common source of missed calls.
- The record of who could make which date is in one place, useful when you have to justify the chosen date later.
Put your times in a poll
Tap a few times on a calendar, share one link and let the group vote.
Boards and committees that use this
Non-profit and association boards
Volunteer directors with day jobs, where any common slot is hard to find.
Startup boards
Investors and independent directors across several companies and time zones.
Housing and community associations
Members without shared calendars who answer at their own pace from a link.
Committees and working groups
Sub-groups that meet between formal board meetings and need to agree a slot at short notice.
Board scheduling questions
Can I see exactly which directors can attend each date?
Yes. Each response is listed by name against every proposed slot, so you can confirm quorum before locking a date rather than assuming it.
Do directors need an account?
No. They open the link and respond. Only the organizer signs in, which lets them manage or delete the poll later.
Is it suitable for confidential meetings?
The poll link is unlisted and the pages carry a noindex directive, so they are not surfaced in search. Keep the agenda and materials in your usual board system and use Decider only to settle the date.
Can we schedule a full year of meetings?
Run one poll per meeting. A poll locks one date, and one poll per meeting is also easier for directors to answer than a single vote on the whole year.
Does it work for hybrid meetings?
Yes. When you lock the date, Decider can create a Jitsi video link, and it travels with the calendar invite.
Other groups people schedule with Decider
- Schedule a panel interviewLine up interviewers and the candidate on one time slot without exposing anyone's calendar.
- Schedule a family gatheringAgree on a date for a dinner, birthday or reunion across a family that is not on any shared calendar.
- Club meeting schedulingSchedule club and society meetings with members who answer at their own pace, no member accounts needed.
- Parent-teacher conferencesOffer conference times to parents and see which suit each family, without a sign-up sheet on the classroom door.
Schedule your next board meeting
Decider is free with no ads, and directors answer without an account.